Approved on 10/29/02

Annual Membership Meeting

1349 Race Street Condominium Association

October 25, 2001

The meeting was held at the residence of Stuart and Virginia MacPhail, 1133 Race Street.  The minutes were taken by Eric Guetterman. 

The following members were in attendance.  Stuart MacPhail (units 1a, 3  4), Jerry Smith (unit 1), Kenneth Coombs (unit 5), Eric Guetterman (unit 8), Burton Solseth (unit 3a), Keith  Rundle (unit 4a).  Judy Montague (unit 2a) appointed Stuart MacPhail as her Proxy in a request made by phone witnessed by Eric Guetterman, Jerry Smith, and Kenneth Coombs.

A quorum was declared and the meeting was called to order at 7:19pm by Jerry Smith.

Minutes of the following membership meetings were reviewed.

            January 18, 1999

            November 15, 2000

Stuart MacPhail moved for the approval of the minutes as presented.  Kenneth Coombs seconded the motion and it was unanimously approved.

The Financial Report for the first quarter of 2001was presented and reviewed.  Stuart MacPhail moved for the approval of the financial report, Eric Guetterman seconded the motion and it was unanimously approved.

The exterior stairway stair-mounting hardware which has failed on several of the 2-bedroom units was discussed.  In response to this, a motion was made by Kenneth Coombs that the following resolution be adopted.

Whereas the porches and exterior stairways leading to the 2-bedroom units at 1349 Race are exclusively for the benefit of the owners of such units;  and whereas such porches and exterior stairways need occasional maintenance and repairs; 

BE IT HEREBY RESOLVED that any maintenance and repairs that are needed on the above grade porches and exterior stairways located on the 1349 Race Street Association property is and shall continue to be the exclusive responsibility of the appurtenant unit owner.  Also, any liability arising out of a failure to maintain such facilities shall be the exclusive responsibility of the appurtenant unit owner. 

If a unit owner chooses to paint or re-surface such exterior facilities, all metal parts may only be painted black, and wooden stairs may be sealed, but may NOT be painted nor stained.

Unit owners are advised to frequently check the structural integrity of all stair-mounting hardware and replace or reinforce as needed.

Stuart MacPhail seconded the motion to adopt the above resolution regarding the exterior stairs of the 2-bedroom units and the motion was unanimously approved.

Election of new board members – Stuart MacPhail move to nominate Jerry Smith, Kenneth Coombs, Stuart MacPhail, Eric Guetterman, and Keith Rundle to the Board Of Directors   Kenneth Coombs seconded the motion and all nominees were unanimously elected .

The following maintenance issues were discussed. 

Stuart MacPhail agreed to install an automatic door closer on the laundry room door and a new lock that always requires a key to unlock.  Eric Guetterman moved to approve expenditures for the closer, new lock assembly, and two keys for each unit totaling $187.31.  Jerry Smith seconded the motion and it was unanimously approved. 

Stuart MacPhail moved to have the sewer line rooted out as preventative maintenance.  Eric Guetterman seconded the motion.  Keith Rundle agreed to contact a sewer line rooter service and to oversee its completion.

Eric Guetterman agreed to contact some roofing contractors to get estimates on replacing the shakes on the Mansard roof edge of the building and above each upper floor front door.

Jerry Smith agreed to research exterminator services to take care of the mouse problem reported by several residents.

Also discussed for future consideration was the ladder to the roof and the exterior painting. 

The annual membership meeting was adjourned at 8:50pm.