MINUTES

Approved on 12/8/03

Annual Membership Meeting

1349 Race Street Condominium Association

October 29, 2002

The meeting was held at the residence of Stuart and Virginia MacPhail, 1133 Race Street.  The minutes were taken by Eric Guetterman. 

The following members were in attendance.  Stuart & Virginia MacPhail (units 1a, 3, & 4), Eric Guetterman (unit 8),  Judy Montague (unit 2a), Shelly Hart (unit 6), Ken Coombs (unit 5), Kamala Schuster (unit 7) - Jerry Smith (unit 1) was not at the meeting but participated by speaker phone.  Ken Coombs moved that Jerry Smith be declared in attendance by phone, Judy Montague  seconded the motion and it was unanimously approved.  Paul Huber – co-resident of unit #6 was also in attendance.

A quorum was declared and the meeting was called to order at 7:27pm by Stuart MacPhail.

Minutes of the October 25, 2001 membership meetings were reviewed.

Ken Coombs  moved for the approval of the minutes as presented.  Kamala Schuster seconded the motion and it was unanimously approved.

The Financial Report was presented and reviewed.  Stuart MacPhail moved for the approval of the current financial report, Judy Montague seconded the motion and it was unanimously approved.

The following maintenance issues were discussed. 

The upkeep and improvement of the areas under the stairs & porch/landing of the two bedroom units was discussed.  It was unanimously decided that the Association grants permission to owners to care for and improve areas under stairs & porches, including the addition of a cement slab, at the owners own expense.

The replacement of existing windows in the units was discussed.  Shelly Hart agreed to research replacement windows including styles, prices, construction and installation for a future decision.

Exterior storage was discussed including bikes, recyclables, trash, etc.  It was determined that no written rule is currently in place prohibiting exterior storage.  Adopting a written rule regarding exterior storage was considered.  Members were reminded to keep the exterior of their units free from clutter.

The inadequacy of the current towing company listed on signs in the parking area was discussed.  Ken Coombs agreed to research a new agreement with a different company and will put out a notice of his findings.  Members were reminded that any cars parked in another owners/tenants parking spot are subject to immediate towing.

Election of new board members - Stuart MacPhail, Eric Guetterman, Ken Coombs, Shelly Hart, Kamala Schuster, and Judy Montague were nominated for election to the Board Of Directors.  Judy Montague moved to close the nominations and Eric Guetterman seconded the motion which was unanimously approved.  An election was held and Stuart MacPhail, Eric Guetterman, Ken Coombs, Shelly Hart, and Kamala Schuster were elected to the board.

The annual membership meeting was adjourned at 8:05pm.