MINUTES

APPROVED on 11-16-05

Annual Membership Meeting

1349 Race Street Condominium Association

December 8, 2003

The meeting was held at the residence of Stuart and Virginia MacPhail, 1133 Race Street.  The minutes were taken by Eric Guetterman. 

The following members were in attendance.  Stuart MacPhail (units 1a, 3, & 4), Eric Guetterman (unit 8),  Shelly Hart and Paul Huber (unit 6), Ken Coombs (unit 5), Kamala Schuster (unit 7), Joleen McGlothlin (unit 2), and Burton Solseth (unit 3a).  Ken Coombs held the proxy votes of Keith Rundle (unit 4A) and Lee Rexinger (unit #1)

A quorum was declared and the meeting was called to order at 7:15pm by Shelly Hart.

Minutes of the October 29, 2002 membership meetings were reviewed.

Stuart moved for the approval of the minutes as presented.  Shelly  seconded the motion and it was unanimously approved.

The Financial Report was presented and reviewed.  Stuart MacPhail moved for the approval of the current financial report, Shelly Hart seconded the motion and it was unanimously approved.

The following maintenance issues were discussed. 

The replacement of existing windows was discussed.  Stuart Macphail motioned as follows:

The repair, maintenance and/or replacement of exterior windows and doors of units at 1349 Race Street are the responsibility of each individual unit owner.  Since the exterior appearance of the building is subject to the Associations’s architectural control of the building; the Association’s membership hereby rules that such work must be done in accordance with adopted Association rules.

Shelly Hart seconded the motion and it was unanimously adopted.

Stuart MacPhail put forward the following motion regarding the specifications for modifications to windows and doors.

The following specifications must be followed when replacing any exterior unit windows, or the installation of any storm/screen/security doors at 1349 Race Street:

1.  Replacement windows  must be constructed of white vinyl material, in a

     horizontal slider style (no bay windows), with each window consisting of two

     equally-divided glass panes (panels).

2.  The framing members of such replacement windows must be no less than

      one and one half inch (1 ½  inch) wide nor more than two and one half inch

      (2 ½ inch) wide from brick to glass, filling the entire brick opening with

      window and framing.

3.  The exterior of newly installed replacement windows must be caulked with

     white silicon long-life caulk.  Any scars to exterior painted surfaces, done

     during installation, must be touched-up by the unit owner or their contractor,

     using paint specified by the Association.

4.  The number of panes (thickness) of each window, and interior finishes are

     totally options of the individual unit owner.

5.  Any storm/screen/security doors installed after December 8, 2003 shall

     have a black finish.

Variations from the above specifications MUST be approved by the Association Board prior to having work done.  Windows or doors installed out of compliance with these specifications are subject to removal at the unit owner’s expense, upon action by the Board.

Shelly Hart seconded the motion and it was unanimously adopted.

A rule regarding the color of the exterior (non-storm/screen/security) doors of the units was discussed but no action was taken at this time.

Satellite TV service was discussed and the possibility of a future rule regarding any mounting of satellite dishes or any other equipment to the exterior of the building.  Ken Combs agreed to research it further and no decision was reached at this time.

The appearance and upkeep of the exterior flower beds and sidewalk was discussed.  Joleen  McGlothlin agreed to come up with some proposals for what to do to improve their appearance.  No decision was reached at this time.

Election of new board members –

Stuart MacPhail nominated the following for the Board Of Directors.

Stuart MacPhail, Eric Guetterman, Ken Coombs, Paul Huber, Kamala Schuster, and Joleen McGlothlin.  Ken Coombs seconded the nominations and all of the above nominations were unanimously elected to the board.

The annual membership meeting was adjourned at 8:51pm.