MINUTES

Approved on 12-08-03

Board Meeting

1349 Race Street Condominium Association

October 29, 2002

The meeting was held at the residence of Stuart and Virginia MacPhail, 1133 Race Street.  The minutes were taken by Eric Guetterman.

The following board members were in attendance:  Eric Guetterman (unit 8), Ken Coombs (unit 5), Shelly Hart (unit 6), Kamala Schuster (unit 7), Stuart and Virginia MacPhail (units 1a, 3,4), Judy Montague (unit 2a).  Jerry Smith (unit 1) was not present, but was unanimously declared in attendance by telephone.  Paul Huber (co-resident of unit 6) was also present.

 A quorum  was declared and the meeting was called to order by Jerry Smith at 8:06pm..

Minutes of the October 25, 2001 board meetings were reviewed.

Ken Coombs moved to accept the minutes with the wording regarding the meeting interruption deleted, the approval of the financial reports and the inclusion of Jolene McGlothlin’s last name.  Shelly Hart seconded the motion and the minutes were unanimously approved.

Treasurers Report

The current Balance sheets and financial reports were presented.  Stuart MacPhail moved to accept them, Ken Coombs seconded the motion and the Treasurers Report was unanimously approved.

New Business

Board Member Offices –

The following office nominations were presented, Eric Guetterman moved to elect all officers as nominated, Shelly Hart seconded and the following offices were unanimously approved.

President – Shelly Hart

Vice President – Kamala Schuster

Vice President – Ken Coombs

Treasurer – Stuart MacPhail

Eric Guetterman – Secretary

Old Business

Monthly Maintenance Agreement

Changes to the current monthly maintenance agreement with Burton Solseth (unit 3a) were discussed.  The current agreement includes payment for snow removal, general cleaning, trimming, etc.  Ken Coombs moved to eliminate the current agreement and pay for services on a job by job basis.  The motion was discussed but was not seconded or approved.  Paul Huber volunteered to work with Burton on improving the quality of service.

Replacement Of Mansard Roofing

Several bids for replacement and repair of the mansard roofing were reviewed as presented by Stu MacPhail.  Stu MacPhail moved that the Association contract with Westurn Roofing to replace all the roofing on the nine (9) mansard roofs at 1349 Race, as per Westurn’s bid dated 10/9/02, using Elk 30 Year Prestique High Definition laminated shingles for a total price of $6,300 plus costs (if any) as per bid for replacement wood.  Such work is to be done immediately (weather permitting) per bid.  The motion was seconded by Ken Coombs and was unanimously approved.

Exterior Painting

Two bids for exterior painting were presented by Stu MacPhail and were discussed.  Stu MacPhail moved that the Association contract with AJ Painting to repaint the entire exterior of the 1349 Race building, as per AJ Painting’s undated bid and trim plans, as addressed to Stuart MacPhaili, for a total cost of $7,220.  Such work is to be done immediately (weather permitting) as per bid.  The motion was seconded by Kamala Schuster and was unanimously approved.

Bird Nesting

It was moved by Stu MacPhail that the Association purchase one 25’ long section of Bird Flite Wide (4.5” wide) from Bird Barrier America, Inc. for a price of $110 plus freight.  Further, that after repainting is complete, AJ Painting be hired to install the Barrier strips along the tops of the sloping gutters on the east front of the building for a labor charge of $25.  The motion was seconded by Eric Guetterman and was approved.

Color Choices For Painting and Shingles

It was moved by Ken Coombs that the new Elk shingle color be Hickory and that the new exterior building paint be Colony Sand with a trim of Brown Spar.  The motion was seconded by Eric Guetterman, and was approved.

HOA Fees

A reduction in the HOA fees was discussed due to the reduction in energy costs.  It was decided to leave the HOA fees at their current rates in the interest of rebuilding our reserve in light of our current maintenance expenditures.

Heating System

The repairs we have recently completed and ongoing maintenance issues with the heating system were discussed.  Ken Coombs volunteered to check into changing to a new heating maintenance company.

Exterior Storage

The possibility of adopting a rule limiting or prohibiting exterior storage was discussed for future consideration.  No rule is currently in place.

The meeting was adjourned at 9:24pm.